Appendix 7

A child missing from education

7.1 A child going missing from school is a potential indicator of abuse or neglect and, as such, these children are increasingly at risk of being victims of harm, exploitation or radicalisation.

7.2 Staff will monitor pupils that go missing from the school, particularly on repeat occasions, and report them to the DSL following normal safeguarding procedures.

7.3 Farnham Primary School will inform the LA of any pupil who fails to attend regularly, or has been absent without the school’s permission for a continuous period of 10 school days or more.

Admissions register

7.4 Pupils are placed on the admissions register at the beginning of the first day that is agreed by the school, or when the school has been notified that the pupil will first be attending.

7.5 The school will notify the LA within five days of when a pupil’s name is added to the admissions register.

7.6 The school will ensure that the admissions register is kept up-to-date and accurate at all times, and will inform parents/carers when any changes occur.

7.7 Staff will monitor pupils who do not attend the school on the agreed date, and will notify the LA at the earliest opportunity.

7.8 If a parent/carer notifies the school that their child will live at a different address, the school will record the following information on the admissions register: 

  • The full name of the parent/carer with whom the pupil will live 
  • The new address 
  • The date from when the pupil will live at this address 

7.9 If a parent/carer notifies the school that their child will be attending a different school, or is already registered at a different school, the following information will be recorded on the admissions register. 

  • The name of the new school 
  • The date on which the pupil first attended, or is due to attend, that school 

7.10 Where a pupil moves to a new school, the school will use the internet system school2school to securely transfer pupils’ data.

7.11 In order to ensure accurate data is collected to allow effective safeguarding, the school will inform the LA of any pupil who is going to be deleted from the admission register, in accordance with the Education (Pupil Registration) (England) Regulations 2006 (as amended), where they: 

  • Have been taken out of the school by their parents/carers, and are being educated outside the national education system, e.g. home education. 
  • Have ceased to attend the school, and no longer live within a reasonable distance of the premises. 
  • Have been certified by the school’s medical officer as unlikely to be in a fit state of health to attend, before ceasing to be of compulsory school age, and neither he/she nor his/her parent/carer has indicated the intention to continue to attend the school after ceasing to be of compulsory school age.
  • Have been in custody for a period of more than four months due to a final court order and the school does not reasonably believe they will be returning to the school at the end of that period. 
  • Have been permanently excluded. 

7.12 The school will also remove a pupil from the admissions register where the school and LA has been unable to establish the pupil’s whereabouts after making reasonable enquiries into their attendance.

7.13 If a pupil is to be removed from the admissions register, the school will provide the LA with the following information: 

  • The full name of the pupil 
  • The full name and address of any parent/carer with whom the pupil lives 
  • At least one telephone number of the parent/carer with whom the pupil lives 
  • The full name and address of the parent/carer with whom the pupil is going to live, and the date that the pupil will start living there, if applicable 
  • The name of the pupil’s new school and the pupil’s expected start date there, if applicable 
  • The grounds for removal from the admissions register under regulation 8 of the Education (Pupil Registration) (England) Regulations 2006 (as amended)

    7.14 The school will work with the LA to establish methods of making returns for pupils back into the school.

    7.15 The school will highlight to the LA where they have been unable to obtain necessary information from parents/carers, e.g. where an address is unknown.

    7.16 The school will also highlight any other necessary, contextual information, including safeguarding concerns.
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